Privacy Policy for Gmail Team Flags

Last updated: 19 June 2026

Gmail Team Flags ("the extension") lets members of a small team mark Gmail conversations as "being worked on" so colleagues can see a thread is already being handled. This policy explains what data the extension handles.

What we store

When you flag a conversation, the extension stores three things in a shared backend (Google Firebase / Firestore):

• The Gmail thread ID of the flagged conversation (an internal identifier, not the email's content or subject).
• The display name you set in the extension popup.
• A timestamp of when the flag was created.

Your display name is also saved locally in your browser via Chrome's storage.sync so you don't have to re-enter it.

What we do NOT collect

• Email content, subject lines, sender or recipient addresses.
• Your Google account credentials or email address.
• Browsing history, analytics, or tracking of any kind.

How the data is used

The stored flags are shared only among users of this extension who connect to the same backend (your team). They exist solely to display who is handling which conversation. The data is not sold, rented, or shared with third parties.

Where it is stored

Flag data is stored on Google Firebase (Firestore). It is subject to Google's privacy practices.

Data retention

A flag exists until it is removed (un-flagged) by a user. Removing a flag deletes its record from the backend.

Contact

For questions about this policy, contact the extension administrator at your organisation.